This article will cover how to set up the OT Calculation method for your company. Note that this is a generic setting for all staff but you can make changes later at the Employee Setup if some staff differ from this setting.
Step 1: Click on Configuration at Attendance
Step 2: Click on OT Calculation Method to see all the parameters for this option.
Step 3: Choose the OT Calculation method you want to use
A. This option meant that no OT Calculation will be considered.
B. The OT calculation is based on the end time. For example, a staff worked till 10 pm but her official end time is 8 pm, the system will consider that the staff has worked 2 hours of OT.
C. The OT calculation is based on the number of hours worked for the entire day. So if staff is supposed to work for 8.5 hours and the staff worked 10 hours, the staff would have clocked 1.5 hours of OT.
D. The OT calculation is based on the number of hours the company stipulated. In this example, the total hours that staff is expected to work in a week is 44 hours. So if for an entire week, the staff worked for 48 hours for the entire week, the OT will be 4 hours.
E. If ticked, the system will ignore if the staff did not fulfill the number of working hours.
Step 4: Indicate any OT Grace Period, Deductions, and Rounding
The OT Grace Period allows you to state when OT should count. If set at 15 min, the system will calculate the OT 15 minutes after the official end time.
You can also set any deductions or rounding up or down at the respective parameters.
Step 5: Indicate PH Policy
This policy allows you to specify what is the general rule if the staff comes to work on a Public holiday. Note that this is purely remarks only and any change needed to be done has to go through the respective module (leave or payroll).
Step 6: Set up Late and Under Hours
This section allows you to specify the late period and the under hours which will appear in the report.
A. Late Grace Period allows you to specify the number of minutes before staff will be considered late.
B. Under Hours Grace Period allows you to specify the number of minutes before the system will consider that the staff did not fulfilling the number of hours worked.
Step 7: Set whether No-Pay leave will be deducted from the attendance reports.
Placing a tick would ensure that when staff takes no-pay leave, the system will add the number of hours will be added back to the attendance records.
Step 8: Define any break time during off day and rounding up the hours
A. You can set the break time during Off Days.
B. You can set the rounding up policy to round up the hours if you want.
Step 9: Click on to save the changes