How to Update OT hours in Payroll?

Introduction

There are 2 ways to import OT hours in the Payroll module. You can choose to do either of the options presented below:

OPTION 1: 

Import the OT pay elements in Payroll

Step 1: Click onmceclip0.png

Step 2: Go to mceclip1.png

Step 3: Select the "Process OT" tab at the top

mceclip2.png

Step 4: Click on the Process OT sub-tab

mceclip3.png

Step 5: Click on the "Import OT Hours" button

mceclip4.png

Step 6: Download the template

mceclip5.png

Step 7: The template looks similar to the image below. Please complete the template

mceclip6.png

Step 8: Once the template has been completed, save the file and drop it into the field

mceclip9.png

Step 9: Click on mceclip11.png

Option 2:

Manually add the OT hours under Employee’s pay information. Here’s how:

Part 1: Check if the Working hours and OT field are enabled

Step 1: Go to mceclip0.png

Step 2: Click on mceclip12.png

Step 3: Select the mceclip13.pngtab at the top

Step 4: Click on mceclip14.pngsub-tab

Step 5: Put a tick in the box for Display in Pay Information and Process OT

mceclip15.png

Step 6: Please do not forget to click on mceclip16.pngonce done.

Part 2: Input the OT hours for each of the staff

Step 1: Click on mceclip17.png

Step 2: Go to mceclip18.png

Step 3: You will see the list of staff in your system. Search for the name of the staff you need to update the OT hours for and click on the mceclip19.pngicon under the actions column

Step 4: You will be brought to the staff's pay information page. Scroll down, look for Working hours and OT and enter the number of hours into the appropriate fields

mceclip20.png

Step 5: Once done, click on the mceclip21.pngicon.

Step 6: You will then see the OT hours updated under the Additions column of the staff's Pay information page:

mceclip23.png

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