How to generate CPF file if company has 2 CSNs (CPF Submission Number)

Introduction

The Payroll module can accommodate companies with multiple CPF Submission Numbers. The system can generate separate CPF files as well as assign the staff to a specific CPF submission number as necessary. There are 3 parts to this guide:

Part 1: Adding multiple CPF Submissions Numbers

Part 2: Assigning each staff a specific CPF Submission Number

Part 3: Generating separate CPF files

Steps

PART 1 - Adding multiple CPF Submissions Numbers

Step 1: Log in as the Payroll Administrator

Step 2: Go to mceclip0.png

Step 3: Click on mceclip2.pngThis will bring you to the General Tab, Company Details sub-tab

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Step 4: Click on "Add" Input the second CPF Submission Number

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Step 5: When done, click on mceclip6.png

Once you have clicked on "Save", you should see all the CPF Submission Numbers for your company.

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PART 2 - Assigning each staff a specific CPF Submission Number

Step 1: Log in as the Payroll Administrator

Step 2: Go tomceclip0.png

Step 3: Click mceclip8.png

Step 4: On the mceclip9.pngpage, search for the name of the staff.

Step 5: Click on the mceclip10.pngicon adjacent to the staff's name.

Step 6: Click on mceclip12.png

Step 7: Scroll down and look for the CPF Submission No field.

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Step 8: Assign the appropriate CPF Submission No for the staff

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NOTE: Please make sure to assign each staff to the correct CPF Submission Number to avoid any issues when generating CPF Files for each.

Part 3 - Generating separate CPF files

Step 1: Log in as the Payroll Administrator

Step 2: Go to mceclip0.png

Step 3: Click on mceclip16.pngThe first tab you will see is the CPF tab.

Step 4: Choose for which CPF Number to generate the CPF file by clicking on the dropdown

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Step 5: Select the month you are generating the CPF file for.

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Step 6: Input the advice code

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NOTE: If you are submitting more than one file in the same period for the same CSN, you will need to assign a different advice code for each file as this code acts as a file numbering system to differentiate files generated for different groups of employees belonging to the same CSN.

Step 7: Select the payrun that you want to generate the CPF file for. You can filter based on all payruns conducted for the month or if you have conducted multiple payruns for the month, filter based on a particular payrun only

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 Step 8: Click on mceclip22.png

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