Configuration - User Profile/Group Access


The payroll module has the option to assign someone as a Payroll admin for a certain group and limit what they can or cannot access within the system. 


Prerequisite: Assign Staff to Payrolll Administration Role


Users – User Profile


Step 1: Log in to the account

Step 2: Head over to PAYROLL.png

Step 3: Proceed to configuration.png

Step 4: Look for the users.pngtab at the top

Step 5: Click on user_profile.png

Step 6: Click on new.pngto create a new profile

Step 7: Type in the Profile Name and Profile Description


Step 8: Under Administration, Process Pay, Reports, the admin has an option to allow this profile to be able to view only by clicking on the box, and leave the rest unchecked.  The image below highlights the column wherein you can put a tick on the different options that the profile can "view" (NOTE: You can tick any of the options that you would like this profile to access)


Step 9: Click on save.png

Step 10: Next head on to the group_access.pngtab at the top

Step 11: Create your payroll group/s if you haven’t done so on payroll_group_set_up.png



Step 12: After creating the groups, assign the user profile and user group to each employee on



Step 13: Click on save.pngto update the changes done.

When it comes to email notifications, though employees are assigned to the role you created, will not receive any notification for any changes made to bank details and salary information. Only the module admin (payroll admin) will be able to receive these notifications.

Group Access

Group Access is useful if your company require to different administrators for different groups of users.

Setting up Group Access

Step 1: Click on PAYROLL.png.

Step 2: Go to configuration.png.

Step 3: Click on group_access.png tab.

Step 4: Click on payroll_group_set_up.png under the Group Access tab.

Step 5: Click on sodnfsldknfds.png.

Step 6: Enter the Group Code.


Step 7: Enter the Group Name.


Step 8: Choose the name/s of the staff to be assigned to this group by putting a tick beside the name/s.


Step 9: Click on sifbsdfj.png.


Assigning Group Administrators

To assign the group administrators for the group created, follow these steps:

Step 1: Click on PAYROLL.png.

Step 2: Go to configuration.png.

Step 3: Click on group_access.png tab.

Step 4: Go to sfdhbskjfnbdf.png.

Step 5: You will be brought to this page.


Step 6: Select the employee whom you wish to assign the profile to in this field:


Step 7: Select the profile you wish to assign at:


Step 8: Enter the user group that this staff can see at:


Step 9: Click on sifbsdfj.png.


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