Introduction

Submitting an Expense request using JustExpense on the mobile app or web is convenient and easy. This guide will cover submission via the mobile app.

Click here for the guide on how to submit via JustExpense web.

Part 1: Prepare Expenses Record

Log in to the app.

Step 1: Go to .

Step 2: Click on theicon and you will be brought to a page where you can input the expense details that you would like to submit. 

Step 3: Click on to show the list of available categories.

Step 4: Click on  and a calendar will show up for you to choose the date the expense was incurred. 

Step 5: Input the amount in  field (negative value is not allowed)

Step 6: (Optional) Tap on to view the different tax rates that you can choose from. 

Step 7: Type in a brief description on  the field.

Step 8: Tap on to add the expense to an existing report or to create a new report. You can also leave this blank at this point and add the expense to a specific report at a later time. 

Step 9: Tap on to choose from your device’s photo gallery, or to take a photo of receipts or documents that you would like to attach. For documents, it can be in PDF, Word or Excel File. If you attempt to open the file through the app, it will need to be downloaded first.

Note: pdf, gif, jpg, jpeg, png, bmp, doc, docx, xls, xlsx files are accepted, maximum of 4 MB.

NOTE: The mobile app can auto-scan the receipt and populate the amount into Expenses detail when the user takes a photo of a receipt

Step 10: Click  in the upper right corner of your screen. 

Step 11: You should see the screen like the one below: 

NOTE: If you have multiple Expense records, continue to create, and prepare expenses here.

The status of the expense you created is still “unreported”. This means that this hasn’t been added to a report and cannot be submitted for approval yet. 

Part 2: Prepare Expenses Record for Submission

Step 1: Go to

Step 2: Click on the  icon 

Step 3: You will see this screen below: 

 

Step 4: Type in the title of the report (e.g., local expense) in the   field

Step 5: Indicate the coverage period of the expense items to be included in this report in the fields. 

Step 6: This field will appear depending on how your account is set up. You can input the purpose for this report into this field. 

Step 7: Once done, click on  

Step 8: Click on the report that was just created.

Step 9: Click on the name of the report.

Step 10: Click on “Include Expense”

Step 11: The screen will show all the expenses created. You can choose the expenses you want to include in the report and click on “Include” in the upper right corner.

Step 12: This time, you will see the total amount of the expenses included in the report on this screen 

NOTE that the status is still “Unsubmitted”

Step 13: Click on the "Submit" 

and the status will be updated to "Submitted"

NOTE: If in case after submission, you would like to modify any of the information you have submitted, you can click on the  button at the bottom of the screen.