Fiscal Year Leave Entitlement

Introduction: 

There are some companies who follow fiscal year instead of the calendar year in terms of their leave accrual, and this can now be accommodated in your JustLogin account. To enjoy this function, please contact our support team: support@justlogin.com, to have it enabled. 

The guide below will show you how to configure, as well as what to expect in the reports, leave balance transfer and entitlement and details page.  

NOTE: For a complete guide to configuring the Leave module, kindly click on this: Leave Configuration Guide

To Configure: 

Once this function is enabled, please follow the steps below: 

Step 1: Login to the account 

Step 2: Click on mceclip0.png

Step 3: Go to mceclip1.png

Step 4: Under Company Settings Tab, look for the Annual Leave Policy Setup: 

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Step 5: Choose “Financial Year” from the drop-down options 

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Step 6: Indicate the beginning of your company’s fiscal year into the appropriate fields: 

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Step 7: Click on mceclip5.png to save the changes made. 

 

Changes to Expect Once Fiscal Year has been Configured:

On Entitlement and Details Page:

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  1. Year Field – will display the year covering the current fiscal year. You will be able to toggle between different fiscal years.
  2. As at Date – will display the beginning of the fiscal year. This will be shown on all users
  3. Adjustment Column – any adjustment (credit/debit) made, or a transfer of leave balance has been done, the values will be displayed into this column

On Transfer Leave Balance Page

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  1. In the Importance Notice Section, the date indicated will show the end of the fiscal year. The automatic balance transfer will happen by this date.
  2. Leave balance transfer from to dates will indicate the coverage of the current to the incoming fiscal year

On Reports Page

Leave Balance Report

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  1. Year Field will show the current fiscal year
  2. Base on At column – will show the beginning of the fiscal year

Leave Balance Report View:

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Formula for the “Balance as at” column:

Earned leave as at (D) + Adjustment (Available)(E) – Leave Approved (F) = Balance As At

NOTE: Balance displayed takes into consideration the entitlement of the staff for the fiscal year indicated plus any leaves credited for the fiscal year

 

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