If your company has enabled the 'Adjustment with expiry date' function, the reports will identify whether the credited adjustments are still active or already expired, and will have an impact on the computation of the balance.
I have added 4 days of Annual leave as an adjustment for this employee. This is effective from 1 Jan and expires on 29 Sep.
When the Admin generates a report, it will show something like this:
The adjustment has a separate column on the report and is divided into 2 sub-columns.
D1 (Total) – shows the total number of adjustments made for this employee's Annual leaves, including the expired adjustments
D2 (Expired) – shows the total number of adjustments that have expired and can no longer be used
In order to make sure that the system calculates the balance correctly, the below formula is followed before it gets added or deducted to the main balance.
D = D1 – D2, wherein D represents the total active adjustments.
If you need to delete the Adjustment made, you can simply click the “delete” icon
You will be prompted to confirm:
Once you click on "Confirm Action", you should see the status of the adjustment turn into "deleted" This will not be counted in the balance of the staff
To edit the Number of Days and Effective and Expiry Dates, click the pen icon to update the details accordingly:
The number of days and effective and expiry date fields will be enabled for editing:
Make the necessary changes and click on the "save" icon
Changes will then be shown, status is "Active"