This guide explains how to use JustExpense on both the mobile app and the web portal. It covers creating expense records, submitting them for approval, recalling submissions, and approving reports.

1. Mobile App

Getting Started

Step 1: Download the JustExpense app for your device.

iOS

Android

Step 2: Open the app and log in using your Company ID, Username, and Password.

The Homepage displays a summary of your Unreported and Unsubmitted expenses and reports, as well as your recent activity.

Viewing Existing Expenses

Step 1: On the homepage, tap any item under Recent Expenses to open it.

Step 2: You will see the history and full details of that submission.

Step 3: In the Expenses menu, tap to filter and narrow down the expenses you want to view.

Creating an Expense Record (Mobile)

1. Go to .

2. Tap the icon to open a new expense entry form.

   

3. Tap to select an expense category from the available list.
4. Tap to open a calendar and select the date the expense was incurred.
5. Enter the amount in . Negative values are not permitted.
6. (Optional) Tap to select an applicable tax rate.
7. Type a brief description in .
8. Tap to add the expense to an existing report or to create a new report. You may also leave this blank and add it to a report later.

9. Tap to attach a receipt — either choose an image from your device's photo gallery or take a photo directly.

   Tip: The mobile app can auto-scan receipts and automatically populate the amount field when you photograph a receipt.

10. Tap in the upper-right corner to save the expense.

Your new expense will appear with a status of Unreported, meaning it has not yet been added to a report and cannot be submitted for approval.

Creating a Report and Submitting for Approval (Mobile)

1. Go to .
2. Tap the icon to create a new report.

3. You will see the new report form:

   

4. Enter a report title (e.g., "Local Expenses – March") in the field.
5. Set the coverage period using the date fields.
6. If your account is configured for it, enter the business purpose in the field.
7. Tap to save the report.

8. Tap the report you just created.

   

9. Tap the name of the report to open it.

   

10. Tap "Include Expense".

    

11. Select the expenses you want to include, then tap "Include" in the upper-right corner.

    

12. The report will now display the total amount of all included expenses. The status will show as Unsubmitted.

    

13. Tap "Submit" to send the report for approval.

    

The report status will update to Submitted.

Recalling a Submitted Report (Mobile)

If you need to edit a report after it has been submitted, you must first recall it.

To recall and edit the report details:

1. From the home screen, tap Reports.

   

2. Tap the report you want to recall.

   

3. Tap the button at the bottom of the screen.

4. The report status will change to Unsubmitted.

   

5. Tap the report to open it, then tap the icon at the top to edit the Title, Duration Dates, and Business Purpose.
6. Tap when done, then follow the submission steps to resubmit the report.

To recall and edit individual expense details:

1. Follow steps 1–4 above to recall the report.

2. Tap Expenses.

   

3. Tap the expense you need to modify, then tap .
4. Update the relevant fields — Category, Date, Amount, Tax (optional), or Description.
5. Tap to save your changes, then follow the steps to add the expense back to the report and submit.

Approving Submitted Reports (Mobile)

1. Log in to the JustExpense mobile app.

2. Tap Pending Approvals on the home screen.

   

3. Tap the report you need to review.

   

4. Review the details, then tap either Approve or Reject.

   

2. Web Browser

Creating an Expense Record (Web)

1. Log in to your JustLogin account on your computer.
2. Navigate to .
3. Click .

4. You will see the expense entry screen:

   

Entry Type	How To
Single expense	Complete the form on the default view, fill in the required fields, then click .
Multiple expenses	Toggle to (bulk entry mode). Fill in each row. Click to add more rows, then click to save all records.

Creating a Report and Submitting for Approval (Web)

1. Go to .
2. Click .
3. Click .
4. Click .

5. A pop-up window will appear:

   

6. Enter the report name in .
7. Set the coverage dates in .

8. If applicable, enter the business purpose:

   

9. Tick the checkboxes next to the expenses you want to include in the report:

   

10. Click to create the report. A success notification will appear.

    

11. The report will be listed with a status of Unsubmitted.

    

12. Click the icon next to the report to open it.

13. Review the report details on the next screen:

    

14. Click "Submit". You will be prompted to select an approving officer — tick the name of the relevant officer and click Submit.

    

15. A confirmation notification will confirm the report has been submitted successfully.

    

Recalling a Submitted Report (Web)

If you need to make changes after submitting a report, you must recall it first.

To recall and edit the report details:

1. Go to .
2. Click to see your list of reports.
3. Click the icon next to the report you want to modify.
4. Click the button near the bottom of the page. The report status will change to Unsubmitted.
5. Return to the Reports tab, find the report, and click the icon to edit the Report Name, Business Purpose, Start Date, and End Date.
6. Click to save your changes, then follow the submission steps to resubmit.

To recall and edit individual expense details:

1. Follow steps 1–4 above to recall the report.
2. Go to the Expenses tab and click .
3. Find the expense you want to change and click the icon. You will be able to modify fields such as Category, Date, Reference Number, Description, Amount, Exchange Rate, Tax, and more.
4. Click to save. Then add the expense back to the report and follow the submission steps.

Approving Submitted Reports (Web)

1. Go to .
2. Click .
3. Click .

4. The pending approvals list will appear:

   

5. Click the icon to view the full details of a report.

6. After reviewing, click either Approve or Reject: