Overview
The JustLogin Expense module enables employees to submit expense claims, group them into reports, route them for approval, and process reimbursements — all within JustLogin. This article explains the module structure and how to navigate it.
Module Structure
The Expense module is accessed from the left navigation bar. It contains four main sections:
| Section | What It Does | Who Uses It |
| Dashboard | Overview of pending tasks, quick links, and expense summary totals | All users |
| Claims | Submit expenses, manage reports, approve, and process reimbursements | All users |
| Administration | Manage Expense users and assign roles | Expense Admin, Super Admin |
| Configuration | Set up categories, currencies, preferences, transport, taxes, and projects | Expense Admin, Super Admin |
Dashboard At a Glance
When you open the Expense module, the Dashboard shows:
- Expense To Do List — reports pending your approval or reimbursement action
- Quick Links — shortcuts to Expenses, Reports, Users, and Configuration
- Expense Summary — totals for Unsubmitted, Pending Approval, and Awaiting Reimbursement
- Recent Expense Reports — a table of the most recent reports submitted
Claims Navigation
Under Claims, you will see four tabs:
| Tab | Sub-tabs / Description |
| Expenses | Single Claim · Bulk Claims · History — for creating and viewing individual expense items |
| Reports | List all your expense reports; create, view, edit, download PDF |
| Approvals | To Do · All Company · History — approve or reject submitted reports |
| Reimbursements | To Do · All Company · History — mark approved reports as reimbursed |
The Expense Workflow
Expense claims follow this sequence:
- Employee creates one or more Expense Claims (individual line items with receipts)
- Claims are grouped into an Expense Report
- Report is submitted for approval
- Approver reviews and approves or rejects the report
- Reimbursement Officer marks the approved report as reimbursed