Configuration - Payroll - AW/OW Opening Balance

The AW/OW Opening Balance page is optional and intended for companies that have just started using JustLogin but do not wish to backdate and reprocess payroll for previous months.

The system treats the amounts entered here as starting balances, which are used to track CPF contribution limits. Once an employee's cumulative Ordinary Wages (OW) or Additional Wages (AW) reaches the annual CPF cap in future pay runs, the system will automatically stop CPF deductions for that employee.

When Should You Use This?

Use the AW/OW Opening Balance page if:

• Your company is onboarding to JustLogin mid-year, and
• You have already processed payroll for earlier months in another system (e.g., a previous payroll software or manual payroll).

By entering the year-to-date (YTD) figures from your previous system, JustLogin can accurately calculate CPF contributions for the remainder of the year without requiring you to re-enter historical pay runs.

Step-by-Step Guide

1. Navigate to Payroll

   Click on

2. Open Configuration

   Select

3. Go to Payroll Settings

   Click on

4. Select AW/OW Opening

   Click on

5. Set the "As At" Date

   Update the As At field to reflect the month of the last payroll processed outside of JustLogin (i.e., in your previous system or via manual payroll).

   Example: If your first pay run inside JustLogin is for October 2022, set the As At field to September 2022.

   

6. Enter the Opening Balance Figures

   Fill in the fields for each employee using data from your previous payroll system:

   

    

   Field	Description
   Last Yr Total OW Sub CPF	Last year's total gross Ordinary Wages that were subject to CPF.
   YTD OW Sub CPF	Gross Ordinary Wages subject to CPF, from 1 January up to the As At month.
   YTD AW Sub CPF	Gross Additional Wages subject to CPF, from 1 January up to the As At month.
   YTD Empyr CPF for OW	Employer's CPF contributions for Ordinary Wages, from 1 January up to the As At month.
   YTD Empyee CPF for OW	Employee's CPF contributions for Ordinary Wages, from 1 January up to the As At month.
   YTD Empyr CPF for AW	Employer's CPF contributions for Additional Wages, from 1 January up to the As At month.
   YTD Empyee CPF for AW	Employee's CPF contributions for Additional Wages, from 1 January up to the As At month.

Key Reminders

• This setup only needs to be done once during onboarding.
• Ensure figures are sourced from your previous payroll records to maintain accuracy in CPF calculations.
• Opening balance amounts are not reflected in payroll reports but are included in the IR8A at year-end.
• If your company starts using JustLogin from the beginning of the year (January), this page is generally not required.