Leave End User Guide

Introduction

This guide will show end users how they can utilize the Leave sytem via the website and mobile app.

Website

APPLYING FOR A LEAVE

Step 1: Login in to your account

- Input your company ID

- User ID

- Password

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Step 2: Once logged in, you will see the page below. Click on “Apply Leave”

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Step 3: You will be brought to another page (same as below), where you can input the details of your leave application.

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➔ Choose the Leave Type

➔ Select the Leave Unit - Days or Hours (Only if hours is allowed by your company)

➔ Indicate the date/s of leave coverage (It can be non-consecutive)

➔ Under Leave Details, you can indicate each leave day whether it's a full day or AM/PM (half day)

➔ In the Notify Person field, you can select a colleague who you want to be notified of your leave, or you can also click on the Add person via email to manually add the email address

➔ You can utilize the Remarks field if you want to input a little note as reason for the leave application

NOTE: Depending on the leave type that you are applying for (and the leave type setting), another field will appear for you to be able to attach files.

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Step 4: Click on 22.png .

 

VIEWING LEAVE INFORMATION

Step 1: From the Dashboard, click on Leave History. 

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This page will show you all your submitted leave applications and the status of each.

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Step 3: To view all available leaves and balances, click Leave Summary.

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You will be taken to this page:

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Step 5: You can change the view from the default Widget View to Table View.

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Step 6: To view any manual adjustments done by your Leave administrator, click on Leave Adjustments.

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Step 7: The next page will show you all the details of any adjustments done.

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Step 8: To view the child information, click on Child Details. 

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This page will show the child information, which will be the basis for your eligibility for the Childcare-related leave type.

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NOTE: Child details can only be input by the leave administrator. If you have not provided your child information to the leave administrator, you will not be able to apply for any childcare-related leave type.

VIEWING THE CALENDAR

Step 1: On the dashboard, scroll down to see your own personal calendar.

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Step 2: Depending on your settings in configuration, you can view your colleagues’ calendar by clicking the Staff tab.

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CANCELLING LEAVES

Depending on your company’s cancellation setting, you will have the ability to cancel the leaves you have applied for by following these steps:

Step 1: Click on Cancel Leave under the Upcoming Leave section from the Leave Dashboard.

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Step 2: A pop-up window will appear where you can input your reason for cancelling the leave application, and confirming the action to cancel the leave.

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Step 3: Click on mceclip0.png to finish.

 

Mobile App

- The mobile app is a convenient way for employees to apply for leaves, check if leaves have been approved, or rejected, and see who amongst your colleagues are on leave and on which days(based on setting).

Installing Justlogin Individual App

Step 1: Go to Google Play on your Android device or Apple App store for iPhones.

Step 2: On the search box, type in “Justlogin” and click search.

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Step 3: The following list will appear, select Justlogin as shown.

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Step 4: Click on the install button to download the application.

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Step 5: Once installation is completed, you can now open the app.

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Justlogin Mobile App Dashboard Interface

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How to Apply for a Leave:

Step 1: From the app dashboard, click the “+” button as shown below.

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Step 2: Click on Apply Leave

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Step 3: The following screen will appear

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Step 4: Click on Add Attachment when required, and find the source of the file.

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If you select Camera, the system will automatically open the camera app. Take a photo of the document.

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Step 5: Once you have attached the file, you should see it appearing on the Add Attachment line. If you wish to delete it, click on the trash icon.

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Step 6: Click “Submit” to submit the leave application

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Leave Menu

You will see these sub-menus from the app dashboard(Home), 

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The 51.png menu is another way for the user to access the leave application page. When you click on it, the system will bring you to this page. The steps in applying leave is the same, refer to the steps above.

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The 53.png shows the available leaves and the balances as of date

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The 55.png  will display the user's leave history.

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The 58.png will only show if the user is an AO (Approving Officer) or a RO (Recommending Officer). This will show any pending requests, as well as the past approvals made.

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The 61.png will display the user's own leave calendar - My Calendar. Staff Calendar on the other hand, will display other colleagues', based on how the it's set in configuration.

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Download a PDF version here.

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