The Employee Setup page allows you to configure attendance policies for individual employees. From here, you can manage each staff member's Public Holiday (PH) policy, Overtime (OT) formula, kiosk PIN, geofencing rules, and more.
Attendance Users Tab
Use this section to view and edit attendance settings for individual staff members.
Editing Individual Settings
-
Step 1: Click the
icon under the Actions column for the relevant employee.
-
Step 2: The following fields become editable:
- Time Zone – Set the time zone that applies to the employee's location.
- PH Policy – Specify how the system handles Public Holidays for this employee. See the PH Policy Options table below for a full description of each setting.
- OT Formula – Assign an overtime calculation method: None, End Time, Standard Time, or Weekly.
- Weekly Hours – Only available when Weekly is selected as the OT Formula. Enter the number of hours the employee must complete each week before overtime calculations begin.
- Allow Edit – When ticked, the employee can edit their own clock-in/out records and timesheet entries.
- Exclude Geofencing – When ticked, the employee is excluded from geofencing validation at clock-in/out.
- Exclude Individual App – Prevents the employee from using the JustLogin mobile app to clock in or out.
- Kiosk App – Prevents the employee from using the Kiosk app to clock in or out.
- Employee Type – Classifies the employee as either executive or non-executive.
- PIN – Assign a unique PIN so the system can identify the employee when they clock in or out via the Kiosk app.
PH Policy Options
| Policy | Description |
|---|---|
| Paid One Day | The employee is not expected to work on a Public Holiday. If they do work, the system tags those hours as OT1. |
| Given Off-in-Lieu | The employee is expected to work on a Public Holiday. The system calculates OT based on the OT setup. The admin must manually credit the equivalent off-in-lieu leave in the Leave module. |
| Treat as Working Day | The employee is expected to work on a Public Holiday. The system calculates OT based on the OT setup, with no additional leave adjustment required. |
Assign Attendance Users Tab
This section lists all employees in your system and shows which ones are active Attendance module users.
A ticked checkbox indicates that the employee is currently an Attendance user. Tick or untick the box to add or remove an employee from the Attendance module.
Set Reference Photo Tab
Reference photos are used by the Attendance module for SafeClock and AVA (Attendance Verification Alert). The system compares a staff member's clock-in/out photo against their stored reference photo to verify identity.
Note: If you want this feature to be enabled on your account, please contact support@justlogin.com.
Best Practice: Use photos captured at the time of clock-in/out rather than uploading images from your computer. For the best verification results, set two masked photos and one unmasked photo as reference images per employee. |
Assigning Photos from Clock-In/Out Records
On the Set Reference Photo page, you will see photos captured from each employee's clock-in/out history:
- Tick the checkbox beneath each photo you want to set as a reference image. You can select photos for multiple employees at the same time.
- Click
at the bottom of the page to save your selections.
Note: To remove a saved reference photo, click the |
Uploading a Photo from Your Computer
Click the icon under the employee's name to open the file browser, then select an image from your computer.