JustLogin Leave allows HR administrators to perform leave encashment for employees. Once the leave encashment adjustment has been submitted, the data is automatically transferred to Payroll, where it can be included in the employee's next pay run.
Note: Leave encashment is a two-part process. You must first submit the adjustment in the Leave module (steps below), then process the encashment in Payroll. A link to the Payroll guide is provided at the end of this article. |
Prerequisites
- You must have Leave Administrator access.
- The leave type you wish to encash must be configured to allow encashment in your Leave settings.
- Ensure the employee's leave balance for the relevant year is accurate before proceeding.
Step-by-Step: Submitting a Leave Encashment Adjustment
-
Open the Leave module.
Click on.
-
Go to Administration.
Click on.
-
Open Adjustments.
Click on.
-
Set the adjustment type to Leave Encashment.
Change the adjustment type field to.
-
Select the leave type.
Choose the leave type you wish to encash at.
-
Select the adjustment year.
Choose the relevant year of adjustment at.
-
Enter the number of days.
Set the number of days to encash at.
-
Add a remark (recommended).
Enter a note explaining the reason for the encashment. This helps maintain a clear audit trail. -
Select the employees.
Choose the employee(s) you wish to apply the encashment to. -
Submit the adjustment.
Click.
-
Confirm the adjustment.
A confirmation prompt will appear. Review the details carefully.
Clickto proceed.
-
Adjustment complete.
A success message will confirm that the leave encashment adjustment has been applied.
Next Step: Process Encashment in Payroll
After submitting the leave encashment adjustment, you must process it in Payroll for it to be included in the employee's pay run. Refer to the guide below:
Administration – Process Leave Items – Process Leave Encashment
Frequently Asked Questions
Can I encash leave for multiple employees at once?
Yes. In Step 9, you can select multiple employees from the employee list. The same leave type, year, and number of days will be applied to all selected employees.
What happens if I submit the wrong number of days?
You can submit a corrective adjustment to reverse or amend the encashment, provided the pay run has not yet been finalised in Payroll. If payroll has already been processed, please contact your payroll administrator.
Will the encashment appear immediately in Payroll?
Once the adjustment is confirmed in the Leave module, the encashment data is transferred to Payroll automatically. Your Payroll administrator can then include it in the next pay run.