The Leave module includes several reports to help HR administrators monitor leave balances, track submissions, and analyse leave trends. Use the table below as a quick reference to find the right report for your need, then follow the detailed steps in each section.

1. Leave Balance Report

Use the Leave Balance Report to check the current leave balance of one or more employees. You can choose whether the balance is calculated based on approved leave or consumed (used) leave, depending on your company's leave policy.

Step 1: Click on

Step 2: Click on

Step 3: Click on

Step 4: Select the leave type you wish to check. Click the down arrow to view the full list of available leave types.

Step 5: At the Employee section, choose to query all employees or a specific employee.

Step 6: Select how the leave balance should be calculated:

• Based on Approved Leave – Use this option if your company follows an Entitlement-based leave policy.
• Based on Consumed Leave – Recommended for companies using an Earned leave policy. This option reflects the actual leave balance as of a specific date.

Step 7 (Optional): Select the year to query. By default, the system uses the current year.

Step 8: Click to generate the report.

Step 9: Once generation is complete, a row will appear in the list. Click View to open the report, or click the delete icon to remove it.

2. Leave Query Report

The Leave Query Report allows administrators to see all leave submissions in one place, including the dates applied, leave type, employee name, and status (Approved, Pending, or Cancelled). This is the default page displayed when you navigate to Reports.

Step 1: Click on

Step 2: Click on . The Leave Query page is displayed by default.

Step 3 (Optional): Filter the results by leave type.

Step 4 (Optional): Filter by leave status. Click the dropdown arrow to see all available status options.

Step 5 (Optional): Apply an additional sort filter. Click the down arrow to see the available options.

Step 6: Enter the date range you wish to query.

Step 7 (Optional): Filter by department.

Step 8 (Optional): Search for a specific employee by clicking the employee field and selecting a name.

Step 9: Click to run the query.

Step 10 (Optional): Export the results as a PDF. You may choose to print with remarks or without remarks.

3. Leave Individual Report

The Leave Individual Report provides a complete overview of all leave types and balances that a specific employee — or all employees — is entitled to. This is useful for quickly checking an individual's full leave picture in a single view.

Step 1: Click on

Step 2: Click on

Step 3: Click on the tab. The employee list will be displayed.

Step 4 (Optional): Filter the list by selecting a department and/or year. The year defaults to the current year.

Step 5a — For an individual employee: Find the staff member you want to view, then click the icon. A table showing all entitled leave types for that employee will appear.

Step 5b — For all employees: Change the Show 10 entries setting to Show 100 entries, then tick the checkbox next to the Employee ID column header to select all staff. Scroll to the bottom of the page and click the export button in the lower-right corner.

Step 6 (Optional): Download or print the report using the relevant buttons.

4. Special Report

The Special Report helps you identify employees who have taken — or have not taken — a specific leave type within a defined period. For example, you can use it to find all employees who did not take any sick leave during the year.

Step 1: Click on

Step 2: Click on

Step 3: Click on . The Special Report page will appear.

Step 4: Select the leave type you want to query.

Step 5 (Optional): Set the date range for the query. By default, this spans from the first to the last day of the current year.

Step 6: Set the minimum number of leave days for the query.

Step 7: Choose whether to filter for employees who have taken or have not taken the selected leave type.

Step 8: Click to run the query.

5. Corporate Leave Report

The Corporate Leave Report is designed for organisations that manage multiple entities within JustLogin. When configured, leave administrators can generate leave reports across different entities without needing to log out and back in to each account.

6. Off in Lieu Report

The Off in Lieu Report is only available if the Off-in-Lieu feature is enabled for your account. It displays a full list of all Off-in-Lieu requests, including their details and current approval status, giving administrators a clear view of compensatory time-off activity.