The New Payrun page is where you initiate a payrun in JustLogin Payroll. Complete all required fields on this page before a payrun can be approved and payslips released to employees.
Before you begin: Ensure that all employee salary details, allowances, and deductions are up to date before initiating a payrun. |
Step 1: Navigate to Payroll
Click on from the main navigation menu.
Step 2: Open New Payrun
Click on . The system will automatically navigate you to the
page.
Step 3: Select the Payrun Month
Choose the month you wish to process the payrun for.
Backdated Payrun Warning: If you are processing a back payrun, you must process and approve payruns sequentially — starting from January (or the start of your Financial Year) through to the current month. Processing payruns out of sequence will affect Year-to-Date (YTD) figures and the accurate calculation of CPF deductions. |
Step 4: Select the Pay Period
Choose the frequency of the payrun.
| Pay Period | Description |
|---|---|
| Monthly | Only one monthly payrun can be processed per employee, per month. |
| Fortnightly | For employees paid on a fortnightly basis. An additional field will appear for you to specify whether it is the 1st or 2nd fortnightly interval. |
| Adhoc | Can be used multiple times in a month, for example for bonus or one-off payments. |
If you select Fortnightly, the following field will appear:
Step 5: Select Employees to Include
Choose which employees should be included in this payrun.
- All current employees plus any resigned/terminated employees from the listing box below — Includes all active employees and allows you to select specific resigned or terminated employees to include.
- All current employees excluding selected employees from the listing box below — Includes all active employees, with the option to exclude specific individuals.
- Include only the selected employees from the listing box below — Includes only the specific active employees you select.
Once you have selected an option, click the icon next to the box and choose the relevant employees from the list.
Tip — Running a payrun for a specific department: Select the third option (Include only the selected employees), click the |
Step 6: Select Payslip Release Option
Choose when payslips should be released to employees.
| Release Option | Description |
|---|---|
| Manual Release (recommended) | Payslips are held until you manually release them. Employees will not receive their payslips until this action is taken. |
| Immediately after approval | Payslips are automatically sent to employees as soon as the payrun is approved. Employees will receive a push notification on their mobile app. |
| Selected date after approval | The payrun is approved in advance, but payslips are only released on a specified future date. |
Step 7: Add a Remark (Optional)
Enter a remark in the remark field if required. This remark will appear on the employee's payslip.
Step 8: Confirm the Payroll Period Dates
By default, this field displays the full calendar month when Monthly is selected as the pay period. Adjust if needed.
Step 9: Set the Overtime (OT) Period
By default, the OT period follows the Payroll Period. If your OT period is different, uncheck the checkbox and define a custom date range for OT calculations.
Note: If the OT Period differs from the Payroll Period, ensure the correct OT Period (from and to dates) is selected, as these dates will be reflected on the employee's payslip. |
Step 10: Specify the Payment Date
Enter the date on which employees will be paid.
Step 11: Proceed with the Payrun
Once all fields have been completed, click to proceed to the next stage of the payrun process.
What happens next? After clicking Proceed, the system will load the payrun details for your review before approval. You can make adjustments to individual employee pay items at this stage before finalising. |