Introduction

This enables us to synchronize the Justlogin leave calendar to your company's shared calendar to allow users to view who or how many staff have applied for leave on which days.

Steps

Step 1: Log in to the account as Leave Administrator. 

Step 2: Go to  

Step 3: Click on  

Step 4: Click on  

Step 5: Look for  

Step 6:  Select 'Sync approved leaves to external calendar' and key in the email address of the shared external calendar

Step 7: Click on

NOTE: Instructions below are done on the shared calendar settings in the company's email account (either Outlook or Google Calendar).

On Outlook Calendar

Step 1: Log in to Outlook Shared calendar account with browser > Go to Setting > View all Outlook Settings

Step 2: Go to Calendar > Shared Calendars > Events from email and make sure “Mark events as private is unchecked”

Step 3: Click on

Step 4: Go to Calendar > Shared Calendars > Publish a calendar, click on the and select the calendar you would like to share

Step 5: Select from the available options to allow employees to view the shared calendar according to their access permissions

Step 6: Copy the ICS link

*ICS link to be shared to employees who have access to the shared calendar

Step 7: Once the ICS link is shared, the employees will need to go to their Outlook calendar > Add Calendar

Step 8: Click on Subscribe from web and paste the ICS link provided 

Step 9: Change the link address from https://outlook.office365......... .ics to webcal://outlook.office365...... .ics

Step 10: Add the calendar name and customize the calendar by selecting the color and charm

Step 11: Select option to add calendar , and click on you will see the shared calendar has been added to your calendar

On Google mail

Step 1: Log in to the external calendar Google account, click on the option, and select “Calendar”.

Step 2: Under Calendar, click on Settings.

Step 3: Click on to show the different settings.

Step 4: Go to .

Make sure to set 'Add invitations to my calendar' to From everyone. 

Step 5: Move to the section.

Make sure that the box 'Automatically add events' is checked and the visibility should be set to Calendar default.

Step 6: Head over to the “Settings for my calendar” section and click on the calendar to where you are sharing the leave applications from Justlogin.

Step 7: Proceed to “Access Permissions” and make sure it is set to be available to the public.

📌 Note: Only the new leave approvals made after the external calendar was linked will show. The leaves approved before linking will not be reflected.