Hong Kong Payroll Administration Guide

JustLogin Support

Updated July 15, 2025 05:35

Administration

Administration - Employees Pay Details

The Employee Pay Details page displays the salary-related information for each employee. It also provides functionality to perform bulk edits of pay elements or to upload them using a predefined template.

Employee Pay Details

Step 1: Click on

Step 2: Click on

Step 3: Click on

Step 4: You can manually update your staff’s pay details by clicking on the icon under the Actions tab

Step 5: You will be directed to the page below where you can update your staff’s pay information. This section also allows you to add, remove, enable, or disable specific pay elements when needed.

Step 6: To add Pay Elements under the Additions or Deductions columns , click on to choose the Pay Elements you would like to assign to the employee and click on

Step 7: You may enter additional information in the Remarks section

Step 8: Click on

To Update Employee Pay Details

Step 1: Click on for more detailed information of the employee

Step 2: Under update the employees details

Step 3: Click on

Step 4: Click on to update the employees pay details

Step 5 : Click on

Step 6: Click on to update the employees Tax Information

Step 7: Click on

Step 8: Click on to update employees MPF details

Step 9: Click on

Alternatively, you may choose to import the Pay Elements:

Click on

You will be directed to the page below:

Download the Pay Elements Template

The Pay Elements template CSV. file will be downloaded to your device

In the template, fill in the the data, then save the file

Under the import page, click on the ‘Drop File Here’ column and upload the template

Once the import file is uploaded, click and you will be directed to the page below:
Click on

Click on to submit the changes

Administration - Process Leave Items

Payroll administrators can process the No Pay Leave and Leave Encashment records that impact employee salary.

Step 1: Click on

Step 2: Click on

Step 3: Click on

Step 4: Click on

Step 5: You will be directed to the page below:

Step 6: Click on

Step 7: The No Paid Leave has been added to the employee

Step 8: Under the Employee Pay Details , the Unpaid Leave should show under the deductions column

Administration - Process Leave Encashment

Step 1: Click on

Step 2: Click on

Step 3: Click on

Step 4: Click on

Step 5: You will be directed to the page below:

*Note: Please ensure you have processed the employees leave encashment under Leave Module > Administration > Adjustments

Step 6: Click on

Step 7: The Leave Encashment Pay Element has been added to the employee

Step 8: Under the Employee Pay Details , the Leave Encashment should show under the Additions column

Administration - Process OT

Step 1: Click on

Step 2: Click on

Step 3: Click on and go to the tab

Step 4: You will be directed to the page below:

Step 5: Update the OT hours accordingly

Step 6: Click on

Step 7: The updated OT hours will reflect under the Employees Pay Details

Administration - Process Claims

If your company subscribed to JustLogin eClaim (eForm), you can pull the claim information from eClaim to Payroll and place those claims as part of the staff pay once the claims are reimbursed by the claim administrator.

Step 1: Click on

Step 2: Click on

Step 3: Click on

Step 4: You will be directed to the page below:

Step 5: Check the boxes of the employees that you would like to approve the claims for and click on

Step 6: The claim will reflect under the Employees Pay Details

Administration - Process Benefits

Step 1: Click on

Step 2: Click on

Step 3: Click on

Step 4: You will be directed to the page below:

Step 5: Select the employee and click on

Step 6: The benefit claim will reflect under the Employees Pay Details

Administration - Process Bonus

Set the Bonus settings

Step 1: Click on

Step 2: Click on

Step 3: Click on

Step 4: Click on the tab

Step 5: You will be directed to the page below:

Step 6: Set the calculation method

Use Average basic pay in a year - Uses the average of all basic pay values across the months the employee was paid within the current year.

Use Current Basic Pay (System Default) - Uses the average of all basic pay values across the months the employee was paid within the current year.

Step 7: Set the Pro-ration Policy

Pro-ration - Bonus is calculated proportionally based on number of confirmed months in the bonus year

No pro-ration - Employee gets full bonus, regardless of join or confirmation date.

Step 8: Set the Probation Policy

Step 9: Set the Resigned Employee Option

Step 10: Set the Amount limit ( If necessary )

Step 11: Click on

Calculate the employee bonus

Step 1: Click on

Step 2: Click on

Step 3: Click on

Step 4: Click on the tab

Step 5: You will be directed to the page below:

Step 6: Select the option of whether to add Bonus with other pay elements or to add Bonus as an individual pay element for processing

*Note: The Add Bonus to Employee Pay Information for processing separately (and deactivate other pay elements temporarily) will only process the bonus for the employees payrun

Step 7: Select the employee and input the bonus value to pay to employee

Step 8: Click on

Step 9: The Bonus amount will reflect under the Employees Pay Details

Administration - Salary Progression

The Salary Progression page is useful for updating an employee's salary. It also displays the salary progression history

Step 1: Click on

Step 2: Click on

Step 3: Click on

Step 4: You will be directed to the page below:

Step 5: Click on the for the employee whose salary you want to update

Step 6: Enter the employee's new salary details, effective date, reason for the change, and any relevant remarks

Step 7: Click on

Step 8: The employees salary is updated successfully

Step 9: The new salary details will reflect under the Employees Pay Details

Process Pay

To process the employees pay, you may to the and click on to start the payrun process or process the employees payrun under

Process Pay - New Payrun

Step 1: Click on

Step 2: Click on

Step 3: Click on

Step 4: You will be directed to the page below:

Step 5: Select the month that you would like to process the payrun

Step 6: Select the pay period

Step 7: Select whether you wish to run the payrun for all or for specific employees through this option

Step 8: Select the option of how you wish to release the payslip

Step 9: Enter Payslip Remarks if required

Step 10: Click on

Step 11: You will be directed to the page below:

Step 12: Click on the number in Orange to View Pending approvals

Step 13: You will be directed to the page below:

Step 14: Click on to preview employee payslip for approval

Step 15: Click on to approve, to reject and to approve and move on to the next employee. You may also click on the drop down to select the employee in which you would like to review