The Block Leave feature allows a Leave Administrator to submit leave on behalf of employees without requiring those employees to go through the standard leave application and approval workflow. This is useful for company-wide or group leave events such as office closures, team off-days, or mandatory rest days.
Who Can Use This Feature
Block leave can be submitted by:
- Leave Administrators — always have access to this feature.
- Approving Officers / Recommending Officers — may also use this feature if it has been enabled in Configuration.
How to Submit a Block Leave
Step 1 – Navigate to the Leave module
Go to .
Step 2 – Open the Admin section
Navigate to .
Step 3 – Select the Block Leave tab
Click on the tab.
Step 4 – Choose which employees the block leave applies to
Select one of the following options to define the scope of the block leave.
| Option | Description |
|---|---|
| All employees/departments will be deducted this leave | All employees in the organisation will be marked as on leave for the selected date(s). |
| All employees/departments excluding those selected in the listing box | Everyone will be marked as on leave, except for the specific employees you choose to exclude from the list. |
| Only the selected employees/departments in the listing box | Only the employees you specifically select from the list will be marked as on leave. |
Step 5 – Select the leave type
Choose the leave type to be applied to the block leave.
Step 6 – Select the leave date(s)
Choose the date or range of dates for the block leave.
Step 7 – Manage email notifications (optional)
Select this option if you do not want employees to receive email notifications about this block leave.
Note: When this option is selected, affected employees will not receive an email notification when the block leave is applied. They will also be excluded from the "Who's on Leave Today" email for those dates. |
Step 8 – CC other colleagues (optional)
You can copy other colleagues to keep them informed of the submitted leave.
Step 9 – Enter a reason (optional)
You may enter a reason or description for the block leave submission.
Step 10 – Upload an attachment (optional)
If supporting documentation is needed, you can upload a file here.
Note: The maximum supported file size is 2 MB. |
Step 11 – Select the employees
Tick the checkbox next to each employee you wish to apply the block leave for.
Note: The Applied Working Days column may vary per employee, depending on their assigned working week schedule. |
Step 12 – Submit the block leave
Click to confirm and submit the block leave.
After Submission
Once a block leave is successfully submitted, the following will occur automatically for each affected employee:
- The leave will appear in the staff calendar (if the calendar is shared).
- It will be recorded in the employee's leave history.
- The corresponding leave balance will be deducted from the employee's available entitlement.