The Leave module includes two calendars to help you track leave schedules: the Personal Calendar, which shows your own leave and public holidays, and the Staff Calendar, which lets you see when colleagues are on leave. This article explains how each calendar works and how administrators can configure related settings.
Where to find the Leave Calendar:
- Navigate to the Leave Module.
- Go to Dashboard.
- Scroll down to see the Calendar section.
Personal Calendar
Your Personal Calendar displays all leave applications you have submitted — both approved and pending — along with public holidays based on your account's leave calendar legends.
Available Views
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Yearly View. Shows the entire year at a glance. Colored dates indicate public holidays or days when you are on leave.
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Monthly View. Shows your leave applications for the selected month, including approved and pending requests. Click on a colored leave entry to view its details.
Note: The colors shown in your calendar follow the leave legends configured for your account. |
How to Change Calendar Colors (Leave Administrators)
To update the calendar color for a specific leave type:
- Go to Leave → Configuration → Leave Types.
- Select the relevant leave type.
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Update the Calendar Color setting and save your changes.
Staff Calendar
The Staff Calendar is a shared view that lets employees see which colleagues are currently on leave. Whether this calendar is available to you depends on the Leave Calendar Sharing Policy set by your administrator.
How to Configure Calendar Sharing (Leave Administrators)
- Go to Leave → Configuration → Company Settings → Other Policies → Leave Calendar Sharing Policy.
- Choose one of the following options:
- All leave calendars are allowed to be shared — Employees can view leave calendars across the entire organisation.
- Only the department leave calendar will be shared — Employees can only view colleagues on leave within their own department.
- No, all leave calendars are not allowed to be shared — The Staff Calendar will not be visible on the Leave Dashboard.
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Save your changes.
Staff Calendar Views
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Yearly View. Displays all months and dates so you can see which colleagues are on leave throughout the year.
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Monthly View. Lists employees and highlights which colleagues are on leave on specific dates within the selected month.
Note: Employee names and aliases are displayed on the Staff Calendar. You can use an employee's alias to identify or search for them in the calendar view. |
Leave Calendar Sharing Across Different Entities
If your organisation manages multiple companies within JustLogin, you can merge their leave calendars so that employees can view colleagues' leave across different entities — not just within their own company.
Important: A one-time cross-entity calendar sharing setup must be completed by an administrator before this feature becomes available. Without this configuration, leave calendars will remain isolated to each individual company. |
For step-by-step instructions on how to configure leave calendar sharing across different entities, please refer to the dedicated guide: