The Process Resignation page allows HR administrators to check a resigning employee's available leave balance as at their cessation date, and optionally configure the system to automatically deactivate the employee's user profile after their last day of employment.
Before You Begin
Have the employee's confirmed last day of employment (cessation date) ready before proceeding. This date is used to calculate their final leave balance.
Steps
- Click on
.
- Click on
.
- Click on
.
- Click the
icon to select the employee's name.
- Enter the Cessation Date — this is the employee's last day of employment.
- (Optional) Tick the checkbox under the
column if you want the system to automatically deactivate the employee's user profile after their last day.
- Click
to save the details.
- Refer to the Balance at Last Day column to view the employee's updated leave balance calculated up to and including the cessation date.
- Click the report icon to view a more detailed leave balance breakdown.
Understanding the Results
Balance at Last Day
This column displays the employee's remaining leave balance as at their cessation date. Use this figure to determine any leave encashment owed to the employee, or any leave liability that needs to be recovered.
Note: If the Balance at Last Day shows a negative value, the employee has taken more leave than their entitled balance. This over-utilisation may need to be recovered or adjusted in the employee's final payroll. |
Automatic Profile Deactivation
When the auto-deactivate option (Step 6) is enabled, the employee's JustLogin user account will be automatically deactivated at the end of their cessation date. This prevents the employee from logging in after their last day without requiring any further manual action from the administrator.
Tip: It is recommended to process resignations before the employee's last day to ensure that leave records and payroll calculations are accurate and finalised on time. |