HK Payroll - Entering Tax Opening Balance for IR56B

Introduction

If you have recently subscribed to the JustLogin Payroll module and were unable to complete the full tax year using the software, you can still generate the IR56B file by entering a Tax Opening Balance.

The Tax Opening Balance records any income, benefits, or payments that were disbursed before your first JustLogin payrun. This allows the system to produce a comprehensive and accurate IR56B tax form at year-end.

What You Will Need

• Details of all income, allowances, and benefits paid to employees before your first JustLogin payrun
• Any additional employee information not captured in payruns (e.g. home address, passport number, job title)
• Access to the Payroll module with admin permissions

Understanding the Two Opening Balance Options

When setting up Tax Opening Balances, you will see two distinct options:

Method 1: Entering Tax Opening Balance Manually

1. Navigate to
2. Choose
3. Click on the tab at the top of the page.
4. Click on
5. You will be directed to the Tax Opening Balance page: 
   
6. Select the appropriate option (IR56B Opening Balance or IR56B Other Info) as described in the table above: 
   
7. Input the Tax Opening Balance values for the relevant employees: 
   
8. Click to save your entries.

Method 2: Importing Tax Opening Balance via CSV

If you have multiple employees, importing via a CSV template is a faster alternative to manual entry.

1. On the Tax Opening Balance page, click  
   
2. You will be directed to the Import page: 
   
3. Download the Import Tax Opening Balance template: 
   
4. The template CSV file will be downloaded to your device: 
   
5. Open the template, fill in the required data for all employees, then save the file: 
   
6. Return to the Import page, click on the Drop File Here area, and upload your completed template: 
   
7. Once the file is uploaded, click . You will be directed to a preview page to review the data: 
   
8. Click to proceed: 
   
9. Click to confirm and submit the changes: 
   
10. Once the import is complete, you will see a confirmation notification: 
    

Next Steps

After entering or importing the Tax Opening Balance, verify that all employee data in the system is correct. Once you have confirmed the information, you can proceed to generate the IR56B XML file for submission to the Inland Revenue Department (IRD).