Step 1: Go to .

Step 2: Click on .

Step 3: You will see an overview of your all your employee pay details

You can configure your staff’s individual pay details by clicking the icon under the Actions column.

Step 4: You will be taken to the Update Pay Information page. This is where you can edit the pay details, and add or remove pay elements from the staff's pay information.

If you have a standard payrun template applicable to most of your staff, you can click so you can easily re-use the same one for other users. 

1.1 Employee Info

This section will show you a quick view of the employee's info. Click  to see the complete details - Employee Information, Pay Information, IRAS Information. You may edit accordingly.

1.2 Additions

You can manually add or remove any pay elements in this section. 

1.  See the icons to the right of the pay element:

- delete the pay element.

- pay element setting, which you can specifically set for this employee.

2. Aside from accessing the pay element setting, you can also tick or untick the CPF and SDL Payable boxes below each of the pay element, whichever is applicable.

3. You can also set the Wage Type on this page, whether it's OW or AW.

4. A dropdown option is available for you to select any pay element you want to add to the payrun. Click the Add button for it to be added to the list.

  

1.3 Deductions

The same options are available to the Deductions section. A separate dropdown is also in the bottom to add any applicable pay elements for deduction. 

1.4 Working Hours and OT

If enabled from Configuration, this section will be visible. 

Any processed data from Attendance will reflect here. Refer to this guide:

https://support.justlogin.com/hc/en-us/articles/360028387851-Administration-Process-OT-Pending-OT

For accounts with no Attendance module, this can also be used to manually add hours and OTs. Click to add the Hrs/OT pay elements.

NOTE: Make sure the OT and Actual Hour Formulas are correct. 

1.5 Remarks

Click Display Remarks to enter any information or small notes under the Remarks box if you wish to. This will only show to the specific employee's payslip. 

Step 6: Click on the button for any changes made.

Method 2: Edit Pay Elements

You also have the option to edit pay elements from the Employee Pay Details page.

Step 1: On the Employee Pay Details page, please click on .

Step 2: You will then be able to input the required amounts for each of your staff for the different pay elements.

Once you input values into the fields, the system will automatically save the data.

Method 3: Import Pay Elements

Step 1: On the Employee Pay Details Page, click on .

On this page, you'll find the Import Pay Elements details, guiding you through how to work with the import template.

There are two import settings to choose from when uploading employee pay element data:

3.1 Import using existing settings

This option will add new pay elements and update any existing ones without deleting what’s already in the system. It’s best used when you just want to make changes or add more data without affecting other pay elements already assigned to employees.

3.2 Perform a clean import

This option will remove all current pay elements assigned to employees and replace them entirely with the data from your file. Use this if you want to start fresh and make sure only the pay elements in your file are applied.

Aside from the import settings, there are also additional settings you can tick to better control how data is imported:

✅ Ignore pay elements with $0
Tick this if you do not want to import any pay elements that have a value of zero. This avoids adding unnecessary entries to employee records.

✅ Ignore blank values
Tick this if you want the system to skip importing fields with blank values in your file. This is useful if you're only updating specific fields and don’t want to overwrite existing data with blanks.

✅ Automatically include race-based contributions
Tick this if you want the system to automatically assign CDAC, ECF, MBMF, or SINDA contributions based on the employee's race. This ensures all mandatory contributions are applied correctly without manual setup.

Step 2: Download the import template by clicking . It will download an Excel file that contains the names of your employees and the different pay elements available in your system.

Step 3: Update the template with all the necessary data you require for the payrun and save the file.

NOTE: Please do not modify the headers on the template.

Step 4: Drag or drop the file on the Upload File box and hit .

Step 5: Once the import has completed, you will get a confirmation message if the import has been successful.

 

3.3 Export Employee Details

From the Payroll Administration page, you can also download the payroll employee details for active and deactivated employees. Click Choose Export Type.

Export Employee Detail - system will retrieve all payroll-related information of all the active Payroll users in a table view. You can download a PDF copy by clicking the Download button below.

The downloaded file is in Excel format. 

Export Deactivated Employee Detail - available for the deactivated employees. The same download options is also available.

Part 2: Updating Other Information

1. Assign a Different Work Week for employeee

Step 1: Click on .

Step 2: Scroll down and look for Work Week field. Click on the dropdown arrow and choose the appropriate work week for the staff.

Step 3: Click on when done. 

2. Administration - Process Leave Items

2.1 Process No Pay Leave

Step 1: Click on .

Step 2: Click on .

Step 3: Click on "Process Leave Items" then go to "Process No Pay Leave" tab.

Step 4: Search the appropriate month for the No Pay Leave.

You should see this screen with a small write out of the key elements you would want to focus on.

Step 5: To include the No Pay Leave as a deduction in the staffs' pay, click on the .

You should see this message appearing.

Step 6: Click on

tab at the top and look for the staff that you have added the No Pay Leave Pay Element. Click on .

You should see the No Pay Leave at the side of Deduction.

 

2.2 Process Leave Encashment

Step 1: Click on .

Step 2: Click on .

Step 3: Click on "Process Leave Items" then go to "Process Leave Encashment" tab.

Step 4: Select the year.

Step 5: Click on the icon to proceed. You should see the below message. Click on .

Step 6: To check whether the Leave Encashment has been successfully transferred, click on tab at the top. Look for the staff that you added the leave encashment. Click on the icon.  You should see Leave Encashment Added in the Additions portion.

 

3. Administration - Process OT

After you had done the Pending OT, you can make the required amendment (if you wish) in the Process OT tab.

Step 1: Click on .

Step 2: Click on .

Step 3: Click on .

Step 4: Click on . The following page would appear.

Step 5: Update the OT time accordingly, then click on or .

Step 6: To check that the OT data is transferred correctly to the employee, click on .

Step 7: Select the staff that you had done the OT transfer and click on the . Scroll down and you should see the Working hours and OT.

Step 8: Click on and the system will show you this message.

Step 9: You should see that the OT will be added to the Additions column.

4. Administration - Process Claims (Expense)

If your company subscribed to JustLogin eClaim (eForm), you can pull the claim information from eForm to Payroll and place those claims as part of the staff pay once the claims are reimbursed by the claim administrator.

To process claim, do the following:

Step 1: Click on .

Step 2: Click on .

Step 3: Click on .

Step 4: Click on .

You should see a list of claims the claim administrator had proceeded.

Step 5: You can refine the list based on months or based on status.

Step 6: Select those claims you wish to approve or click to approve all pending claims without selecting.

 

4.1 Check Processed Claim

You can check the system had successfully transferred the process claims to the staff by doing the following:

Step 1: Click on .

Step 2: Click on .

Step 3: Click on .

Step 4: Find the staff that you did the claim transfer on and then click on the icon. Check whether the transferred claim appears in the Additions column.

 

5. Administration - Process Benefits

If your company subscribe to JustBenefit, you can import all the benefits claims from that to Payroll. To do that, we need to assume that the JustBenefit administrator had done the required transfer of the benefit claims to Payroll. 

5.1 Process Benefits

Step 1: Click on .

Step 2: Click on .

Step 3: Click on . You should see a list like the below.

Step 4: Select the record you wish to approve and click on button. You should see this message when the system has successfully approved the transfer.

5.2 Check Approved Benefit Claims 

You can do the following to verify that the Benefit claim had been successfully transferred.

Step 1: Click on .

Step 2: Click on .

Step 3: Click on .

Step 4: Search for the staff and then click on icon. The claim should appear in the Additions column.

 

6. Administration - Process Bonus - Calculation

After you have done the setting, you can then proceed to use the setting you have saved to calculate the bonus for your staff.

 

Step 1: Click on .

Step 2: Click on .

Step 3: Click on .

Step 4: Click on the tab.

Step 5: Select the option of whether to add Bonus with other pay elements or to add Bonus as an individual pay element for processing.

Step 6: Select the year .

Step 7: Click on and the system will calculate the bonus based on the settings. Go through the calculation to ensure that the information is correct.

Step 8: Click on the button if you wish to select to transfer the bonus for selected staff or to transfer the bonus to all staff.

 

6.1 Check Bonus Transfer

You can check the bonus transfer by doing the following:

Step 1: Click on .

Step 2: Click on .

Step 3: Click on .

Step 4: Go to the staff you wish to check to ensure that the bonus is being added and click on the icon. You should see the Bonus (Sys) in the Additions column.

 

6.2 Administration - Process Bonus - Bonus Setting

You can use the Bonus Setting to set up bonus calculation formula and conditions.

To access this setting, do the following:

Step 1: Click on .

Step 2: Click on .

Step 3: Click on .

Step 4: Select tab. 

Step 5: Set the settings accordingly. See below for the explanation.

📌 Note: 

For proration to work for new hires:

Those hired within the current year must have a confirmation date and the confirmation date has to be earlier than the bonus processing month.

Step 6: Click on to save the setting.

 

7. Administration - Salary Progression

Salary Progression is useful when you need to update employee salary. Here is also where you view the salary progression history.

📌 Note: It is important effective date is correct to have correct pro-rated amount. You can also review his portion to see why the amount was pro-rated too.

7.1 Adding/updating Salary

To update the salary of the staff, follow these steps:

Step 1: Click on .

Step 2: Click on .

Step 3: Click on .

Step 4: The system will show you the staff list.

Step 5: Look for the staff you wish to update the pay and click on the .

Step 6: The following pop-up window will appear. Make the required changes.

Step 7: Click on .

 

8. Administration - Exchange Rate

The exchange rate has to be manually keyed in. Take note that this exchange rate is purely for taxation (IRAS) purposes and it does not convert the pay using the exchange rate that was input into the system, but rather takes the value you input together with the currency set.  For more information, refer to this detailed guide

 

Part 3: Start a Payrun / Process Pay

The New Payrun page is where the payrun will be initiated in the system. You will need to complete the fields on this page before any payruns can be approved.

Step 1: Click on .

Step 2: Click on . The system will automatically bring you to the page.

Step 3: Select the month you wish to do the payrun for.

📌 Note:  For clients who are doing a back payrun, please ensure that you process the payrun from the beginning of the year, approve, and then move on to the next month. Payruns that were not done and approved sequentially from January (or the start of the Financial Year) to the present month will affect the Year-to-Date data plus the accurate calculation of CPF deductions. 

Step 4: Select the Pay Period.

· Monthly - you can only do one monthly payrun, per month, per staff.

· Fortnightly - if you have staff who are getting paid on a fortnightly basis, choose this option. Another field will appear where you can indicate if it's the 1st or 2nd fortnightly interval:

· Adhoc - this can be used multiple times in a month. 

Step 5: Select whether you wish to do the payrun for all or for specific employees through this option.

· All current employees plus any resigned/terminated employees from the listing box below - this option will allow you to choose from a list of active and deactivated employees whom you would like to be included in the payrun.

· All current employees excluding selected employees from the listing box below - this will allow you to choose from a list of active employees whom you would like to be excluded from the payrun.

· Include only the selected employees from the listing box below - allows you to choose from a list of active employees who will be included in the payrun.

Once you have chosen one of the options above, click on the icon beside the box, and then choose the users accordingly.

 

📌 Note: If you would like to do the payrun for a specific department, you can choose the 3rd option, click on the icon, and then from the pop-up box, type in the name of the department in the search field, so that all employees tagged to that department will appear and you can put a tick at the top-most box to choose all names.

 

Step 6: Select the option of how you wish to release the payslip.

· Manual Release - requires you to manually release the payslip before the employees can receive their payslips.

· Immediately after approval - once you approve the payrun, the system will automatically send out the payslip. Users will receive a push notification on their mobile apps that the payslip is available.

· Selected date after approval - you can pre-approve the pay but will not release the payslip until your specified release date.

Step 7: (Optional) The remark field allows you to enter a remark to which would appear in the payslip.

Step 8: By default, this field will display the whole month if you choose the monthly pay period.

Step 9:  Indicate whether the OT follows the Payroll Period. If not, uncheck the tick box and the system will ask you to define the date range for the OT period.

Step 10: Specify the payment date.

Step 11: To proceed with the payrun, click on .

 

10.1 Approving Payrun in Payrun Progress

After you can start a payrun, the system will automatically bring you to the Payrun Progress. Alternatively, you may perform the following steps to access the Payrun Progress as well:

Step 1: Click on .

Step 2: Click on .

Step 3: Click on the Pie Chart.

Step 4: The system will automatically bring you to the Payrun Progress page.

Step 5: Click the number at the Pending Approval column.

Step 6: You can click on the   icon to see each individual staff payrun or you may click on the  button to approve without going through the staff payrun.

Step 7: If you select the the system will show you the payrun of the staff you have selected. You can choose to delete the payrun, to approve, reject or to approve and go to the next staff.

Step 8: Once the payrun has been approved, you will notice that the status will change from Blue (Pending) to Green (Approved).

10.2 Deleting Payrun

Even after you have approved you will still be able to delete it. This is to ensure that you can modify if you make any mistake. See guide below:

Step 1: Click on .

Step 2: Click on .

Step 3: Click on .

Step 4: Click on the number at the Approved column.

Step 5: You will see this page.

Step 6: Look for the staff whose pay you want to delete the payrun and then click on the  to delete the payrun. 

Step 7: The system will prompt you are you sure of the deletion. Click on . The system will show you the number of records you deleted at the Rejected column.

11. Payrun Summary - Release Payslip

If you have set the release of payslip to be manual, you can follow the next steps in this section on how to release the payslip.

*NOTE: Skip this step if you have selected the option to release the payslip immediately upon approval of the payrun or on a selected date after approval.

Step 1: Click on .

Step 2: Click on .

Step 3: Click on the 3rd tab .

Step 4: (Optional) If you are paying someone by cheque, you can enter the Cheque No. on the column provided. Click on the to save the cheque number.

Step 5: To release the payslip to all the staff in the list, click on .

Alternatively, select the name/s you need the payslip to be released to, and click on the button. The staff should receive the payslip almost instantly. 

 

11.1 Resending the Payslip

Resending the payslips to all or some of your staff can be done on the Payrun Summary page, as well. If you wish to do so, please follow the steps below:

Step 1: On the Payrun Summary page, please put a tick beside the name/names of the staff you wish to resend the payslips to:

Step 2: Click on either or button.

 

Part 4: File Generation 

CPF file generation

You can use the File Generation CPF to generate the CPF file for submission after you've processed and approved the payrun.

To do that, follow these steps:

Step 1: Click on .

Step 2: Click on . By default, you will automatically direct to the CPF page.

Step 3: Select the month which you wish to run the CPF at . The default is the current month.

Step 4: Enter the rest of the information required. Note that if you have GIRO arrangement, please ensure that you do not enter the amount at as this will result in a double deduction.

Step 5: Click on .

Step 6: Click on the icon to download the file.

Step 7: Login to CPF and then upload the file to CPF.

📌 Note: You can also submit using the CPF One-Click Submission Through APEX (GovTech) - https://support.justlogin.com/hc/en-us/articles/16996375223833-CPF-One-Click-Submission-Through-APEX-GovTech

Bank File Generation

This article will show you how to generate a bank file. The bank file is a file to which you will provide your company's bank the instruction to transfer salary from your company's bank account to the staff.

The steps are:

Step 1: Click on .

Step 2: Click on .

Step 3: You should see this page. Click on the button as indicated below.

Step 4: Enter all the relevant information. Note that different banks would require different information. If unsure, kindly check with your company's bank.

Step 5: Click on to generate the bank file. You will receive a confirmation message at the upper right-hand corner of the screen.

Step 6: Once completed, you should see something like this.

Step 7: (Optional) If you wish to check all the amount and the staff's bank information, click on . The system will display the staff names, their bank accounts and the amount that will be transferred to them.

Step 8: Click on to download the file. NOTE: Please do not rename the file you have downloaded. It is also recommended that the downloaded file is not opened so as to avoid it from being accidentally modified.

Step 9: Login to your bank portal and upload this file to the bank.

 

14. Reports

Reports allow you to generate the reports in Payroll.

14.1 Generating Reports

The steps in using Reports are:

Step 1: Login as the payroll administrator.

Step 2: Click on .

Step 3: Click on .

Step 4: Click on the name of the report that you want to run.

Step 5: Click on report and the system will start to generate the report.

Step 6: Click on to print to PDF or click on the to export the report to another format such as CSV or Excel.

 

14.2 Bookmark Reports

You can bookmark the reports that you need to use frequently. To do that, do the following: 

Step 1: Login as the payroll administrator.

Step 2: Click on .

Step 3: Click on .

Step 4: At the report that you wish to bookmark, click on the . You will notice that that report will move all the way to the top and the will change to .

Step 5: If you click on , you will see that the report will be placed in the Payroll Reports Section.