Administration - Attendance Record

The Attendance Record page allows administrators to review and approve employees' working times, including actual hours worked and applicable overtime (OT). Once attendance records are approved, the data can be transferred to Payroll.

Overview

There are two ways to fetch and approve attendance records:

• Single User – View one employee's attendance for an entire month or a custom date range.
• All Users – View all employees' attendance for a specific day.

A. Fetching a Single User's Attendance Record

1. Go to Attendance and click on Administration.
2. Click on .
3. Select Single User as the query type. 
    
   The Single User option lets you view the attendance record of one employee for a full month or a custom date range. 
   
4. Select the employee from the User field. 
   
5. Select the month (or custom date range) you want to view. 
   
6. Click to generate the attendance record. 
   
7. (Optional) As an administrator, you may add or edit the clock-in and clock-out entries directly in the record.
8. Click at the bottom of the page to recalculate and view updated totals.
9. Tick the checkboxes next to the dates you want to approve. To approve the entire month at once, select the checkbox at the top of the list to select all dates. 
   
10. Click to approve the selected records.

Undoing an Approval

If you need to modify an attendance record after it has been approved, you can undo the approval — provided the record has not yet been transferred to Payroll.

1. Select the date(s) for which you want to undo the approval.
2. Click to reverse the approval.
3. Amend the attendance information as needed.
4. Click to save your changes.
5. Once ready, select the date(s) again and click to re-approve the updated records.

B. Fetching All Users' Attendance Records

The All Users option fetches attendance records for all employees on a single specified day. This is useful when you need to review or update clocking records across the entire organisation for a particular date.

1. Go to Attendance and click on Administration.
2. Click on .
3. Select All Users as the query type. 
   
4. Select the specific date you want to view. 
   
5. Click . The attendance records for all employees on that day will be displayed. Update entries as required. 
   
6. Click to save your changes.