Administration - Attendance Record

The administrator can use the Attendance Record to make sure that all the working time of the staff is correct and then approve the Attendance Record.

Fetching Single User Attendance Record

Step 1: Click on Administration under Attendance

Step 2: Click on 4.png

Step 3: Select the query of either Single User or All Users

5.png

a. Single User allows you to see the Attendance Record of a single staff for the entire month or a custom date range

11.png

b. All Users option allows you to see the Attendance Record of all users for a particular day.

Step 4: Select the staff concerned in the user field:

7.png

Step 5: Select the month you want to see.

12.png

Step 6: Click on 8.png

The system will generate the attendance record of the staff

9.png

Step 7: (Optional) As the administrator, you can change the Clock-in and Clock-out fields.

Step 8: Click on the 10.pngat the bottom of the page to see the total

Step 9: If you want to approve the attendance record for the whole month, you can click on the checkbox at the top as indicated in the arrow below. Alternatively, you can click on the checkbox on those dates you want to approve.

 

13.png

 

Step 10: Click on the 14.png

 

 

Undo Approval 

If you made any error, you can still undo the approval as long as the data is not yet transferred into the Payroll module. To undo the approval please follow the steps below: 

 

Step 1: Select the date that you want to undo the approval.

Step 2: Click on the 15.png button

Step 3: Amend the information.

Step 4: Click on the 16.png

Step 5: Select that date again and then click on the 14.png

 

Fetching All Users Attendance Record

All Users Attendance Record is used to fetch all the users' attendance records for one specific day. Administrators may use this if they want to update all.

 

Step 1: Click on Administration under Attendance.

Step 2: Click on 4.png

Step 3: Select the query All Users.

17.png

Step 4: Select All Users.

Step 5: Select the date 12.png

Step 6: Click on the 8.png button. The Attendance Record for all the staff for that day will appear. Update as required.

18.png

 

Step 7: Click on the16.png button to save changes. 

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