Overview
The Lock Payrun feature allows Payroll Administrators to prevent further edits to an existing payrun. Once a payrun is finalised and approved, locking it ensures that no accidental or unauthorised changes are made to that month's payroll data.
Restrictions When a Payrun Is Locked
When a payrun is locked, the following restrictions apply:
- A new payrun cannot be created for the same period
- An approved payrun cannot be deleted
- Payslip release is still allowed — employees can receive their payslips even while the payrun is locked
Unlocking a Payrun
If amendments are required after a payrun has been locked, a Payroll Administrator can unlock it to make changes. If your company has more than one Payroll Administrator, any of them can unlock the payrun to edit that month's payroll.
Note: Unlocking a payrun should be done with care. Once unlocked, the payrun becomes editable again and previous approvals may need to be re-confirmed before the payrun is finalised. |