The Include in Gross Pay setting on each pay element controls whether that element's amount is counted toward the Gross Pay total shown on payslips and payroll reports. This feature is available for Singapore payroll only.
How the Setting Works
- Ticked: The element's amount is included in Gross Pay.
- Unticked: The element is excluded from Gross Pay.
Where to Find It
- Company-level pay elements: Go to Payroll → Configuration → Pay Elements, then click on any pay element to see the Include in Gross Pay checkbox.
- Employee-level pay elements: Go to Payroll → [Employee] → Pay Info, then click on a pay element to see the same checkbox.
Note The employee-level setting overrides the company-level default for that specific employee. All other employees continue to follow the company-level setting. |
What It Affects
- The Gross Pay total on employee payslips
- The Gross Pay column on the payrun summary screen
- Gross Pay figures in payroll reports (e.g., Monthly Payroll Detail Report, Monthly Salary Report)
What It Does NOT Affect
This setting has no impact on the following, which each use their own separate configurations:
| Item | Controlled by |
|---|---|
| CPF contributions | CPF Payable setting on each element |
| SDL (Skills Development Levy) | SDL Payable setting on each element |
| Tax filings (IR8A / IRAS) | Each element's tax code classification |
| Net Pay | Calculated independently |
How to Configure It
- Go to Payroll → Configuration → Pay Elements.
- Click on a pay element that should count toward Gross Pay.
- Tick the Include in Gross Pay checkbox.
- Save your changes.
- Repeat for all relevant pay elements.
Tip As a starting point, consider ticking Include in Gross Pay for all elements that are already marked as CPF Payable. This will produce a Gross Pay figure consistent with standard payroll practice. |
Important Things to Know
- Independent from CPF Payable. These two settings do not affect each other. An element can be CPF-payable but excluded from Gross Pay, or included in Gross Pay but not CPF-payable. Changing one setting never changes the other.
- New pay elements default to unticked. When you create a new pay element, Include in Gross Pay is not automatically enabled. You must tick it manually if you want it counted.
- Gross Pay will show 0.00 if nothing is ticked. The system only counts elements that are explicitly ticked — it does not assume any defaults.
- Both additions and deductions can be included. Gross Pay adds all ticked allowances/reimbursements and subtracts all ticked deductions. If you tick deductions without ticking the corresponding additions, Gross Pay may appear as zero or negative.
- Changes apply from the next payrun only. Already-completed payruns are not retroactively updated. To reflect a setting change in a processed payrun, you must undo and re-process it.
- Supported element types: The checkbox is available for Allowance, Reimbursement, and Deduction type elements. It is not available for Employer Contribution type elements.
- Not copied when cloning a company. If you clone a company, the Include in Gross Pay settings are not carried over. You will need to configure them manually in the new company.
Common Scenarios
- I want a non-CPF allowance to count toward Gross Pay. Tick Include in Gross Pay on that element. CPF will not be affected.
- I want to exclude a CPF-payable element from Gross Pay for reporting. Untick Include in Gross Pay on that element. CPF contributions will still be calculated on it as normal.
- I want different Gross Pay treatment for one specific employee. Go to that employee's pay element detail and set the checkbox at the employee level. All other employees will continue to follow the company-level setting.
- Gross Pay shows 0.00 on a payslip. Check that the relevant pay elements have Include in Gross Pay ticked. If you recently changed a setting, you may need to undo and redo the payrun.