Introduction

You can set different hourly rates for each day of the week, including Public Holidays. This feature will work best for Part-Timers and/or Hourly paid employees.

NOTE: If you require this feature to be enabled on your account, please contact our support team at support@justlogin.com 

There will be three (3) parts in this guide from setup to transferring in Payroll:

• Assign Employees to Employment Status as Temporary
• Setup Hourly rate and Assign to the Employee
• Process the hourly rate from Attendance to Payroll
• Process the transferred data on Payroll

Part One (1) Assign Employees to the appropriate Employment Status

Step 1: Log-in to your account.

Step 2: Click on your name and choose from the pop-up menu.

Step 3: You will be brought to the page where you can see a list of users in your system. Look for the name of the staff who is getting paid on an hourly basis, and click on the icon on the rightmost side of the screen.

Step 4: In the employment status field, please indicate the following if:

Full-Time Employee:

Part-Time Employee:

Step 5: Click on

Note: The employee needs to be a Payroll and Attendance User. The employment status is a requirement for this feature to work.

 

Part Two (2) Setup Hourly rate and Assign to the Employee

Step 1: Go to

Step 2: Click on

Step 3: Look for the tab at the top and click on it

Step 4: Choose the sub-tab

Step 5: Indicate the different hourly rate for each day of the week (from Mon to Sun, as well as Public Holiday) and click on

Example:

Step 4: To assign a rate code to an employee, click on the tab

Step 5: Identify the employee who is being paid the rate and click on the icon

Step 6: Assign the rate of the employee and click

Example:

Part Three (3) Process the hourly rate from Attendance to Payroll

NOTE: Once the different hourly rate has been set up and assigned to the appropriate staff, any clock-in or clock-out done by the staff will be captured on the Attendance Module accordingly. The data then can be approved and transferred into the Payroll Module for processing. Step 3 will show how to transfer the information into Payroll.

Step 1: Click on

Step 2: Go to the section

Step 3: Click on the last tab,

Step 4: For full-time employees, click on For part-time employees, click on (Make sure the Attendance Record / Employee Timesheet of the Employee has been approved.)

NOTE: The default date will be the 1st of the current month until today's date. You can use the filters as necessary:

For the period of coverage:

For the name of specific staff or department:

Step 5: After filtering, please click on

Step 6: Put a tick beside the name/s of the staff that you will be transferring the data into Payroll and click on

Step 7: Once you clicked on the Transfer to Payroll button, you will see this notification:  After the transfer has been completed, a notification will appear at the top of the page:

Part Four (4) Process the transferred data on Payroll

NOTE:

For succeeding transfers, you will need to reset previous Actual Hours data so it will not add up. Please do this by doing the steps below:

Step 1: Go to tab

Step 2: Scroll down, look for or buttons in the lower right corner of the screen and click on it.

Processing the transferred data on Payroll

Step 1: Please go to

Step 2: Head over to

Step 3: Then click on tab at the top

Step 4: For Full-Timers click and you will see the image similar to below:

To add the information into the staff's pay information, put a tick beside the name of the staff and click on

For Part-Timers click and you will see the image similar to below:

What can be done on Part-Timers' page:

1. Clicking the icon will allow you to modify the hours worked in a day
2. Clicking the icon will remove the employee's information and is irreversible. This cannot be transferred from the Attendance module to the Payroll module again.
3. Clicking the icon allows you to add other hourly paid employees and directly add the time information
4. Click after you have added the other hourly paid employee to show the total amount and directly transfer it for processing.

To add the data to your staff's pay information, go to tab. Please scroll down and click on  This will push the information to each employees' pay information and you can directly do a payrun.