You can set different hourly rates for each day of the week, including Public Holidays. This feature will work best for Part-Timers and/or Hourly paid employees.
NOTE: This is feature-flagged. If you require this to be enabled on your account, please contact our support team at firstname.lastname@example.org
There will be three (3) parts in this guide from setup to transferring in Payroll:
- Assign Employees to Employment Status as Temporary
- Setup Hourly rate and Assign to the Employee
- Process the hourly rate from Attendance to Payroll
Part One (1) Assign Employees to Employment Status as Temporary
Step 1: Log-in to your account
Step 2: Click on your name and choose from the pop-up menu
Step 3: You will be brought to the page where you can see a list of users in your system. Look for the name of the staff who is getting paid on an hourly basis, and click on the icon on the rightmost side of the screen.
Step 4: In the employment status field, choose
Step 5: Click on
Note: The employee needs to be a Payroll and Attendance User. Setting the employment status as Temporary is a requirement for this feature to work.
Part Two (2) Setup Hourly rate and Assign to the Employee
Step 1: Go to
Step 2: Click on
Step 3: Look for the tab at the top and click on it
Step 4: Choose the sub-tab
Step 5: Indicate the different hourly rate for each day of the week (from Mon to Sun, as well as Public Holiday) and click on
Step 4: To assign a rate code to an employee, click on tab
Step 5: Identify the employee who is being paid the hourly rate and click on the icon
Step 6: Assign the rate of the employee and click
Part Three (3) Process the hourly rate from Attendance to Payroll
NOTE: Once the different hourly rate has been set up and assigned to the appropriate staff, any clock in or clock out done by the staff will be captured on the Attendance Module accordingly. The data then can be approved and transferred into the Payroll Module for processing. Step 3 will show how to transfer the information into Payroll.
Step 1: Click on
Step 2: Go to the section
Step 3: Click on the last tab,
Step 4: Look for the sub-tab. You will see the list of users with approved OT data.
NOTE: The default date will be the 1st of the current month until today's date. You can use the filters as necessary:
For the period of coverage:
For the name of a specific staff or department:
Step 5: After filtering, please click on
Step 6: Put a tick beside the name/s of the staff that you will be transferring the data into Payroll and click on
Step 7: Once you click on the Transfer to Payroll button, you will see this notification: After the transfer has been completed, a notification will appear at the top of the page: